Wednesday, October
18, 2006
Present: Jim Trussler, Rob Klue, Suzanne Lamb, Matt Rockwell,
Peter Mushkat, Gerard Walsh, Cynthia Fry.
1. Approval of the September 27, 2006 Meeting
Minutes
A motion to approve the September 27, 2006 meeting minutes as written was made by Peter. Seconded by Rob. Passed.
2. Business
Arising From the Minutes
a. Recommendation on Summer Student Activities
for 2007 Peter/ Matt/ Ike
This item will be deferred until the next Board meeting.
Action: Peter, Ike, Matt
b. Riders Code of Conduct Friedemann
Friedemann will report on this item at the next meeting.
Action: Friedemann
c. Sport Nova Scotia Funding Options Ike
Ike provided a written update on his action items from the September meeting. He advises that Mr. Landry and Mr. Scrutton will be available to meet with the Board after the AGM to discuss the different funding streams within the Department of Health Promotion and Protection.
d. Confirm Correct SNS Funding Level Jim
Jim reported that the 2006 annual funding received from Sport Nova Scotia in June was higher than it should have been. The excess amount will have to be refunded to Sport Nova Scotia. Cathy will look after this.
Action: Cathy
e. Downhill Only Race Licenses Matt
This item will be deferred until the next meeting.
Action: Matt
f. Travelling Trophies
Gerard made a motion to approve the expenditure of up to $200 to be used by the road committee to purchase 3 Masters category travelling trophies. Rob seconded the motion. Passed.
A motion to approve a maximum budget of $1000 each for Road and MTB to purchase keeper trophies was made by Rob and seconded by Peter. Passed.
A motion to approve the expenditure of up to $600 for MTB travelling trophies was made by Matt. Seconded by Rob. Passed.
g. Colin Banks Cost of National Commissaire
Course Peter
Peter plans to see the CCA in Ottawa this November to discuss this issue.
Action: Peter
h. Acquire Finish Line Equipment Peter
Peter reported that BNS has an opportunity to purchase digital video camera equipment from Alpine Ski Nova Scotia for half of their purchase price when the Canada Games alpine ski team are finished with it, following the 2007 Canada Winter Games. A motion was made to authorize Peter to make an agreement with Alpine Ski Nova Scotia to purchase the camera equipment in April 2007. Seconded by Rob. Passed.
Action: Peter
i. IMBA Insurance for MTB Clubs Matt
Matt will have information for Jim to take to the CCA meeting next month.
Action: Matt
j. Use of BNS Logo Peter
Peter noted three areas of concern relating to use of the BNS Logo:
a. where the logo is used in reflecting the BNS Boards reputation
b. the legal implications of copyright infringement
c. title ownership
Peter will contact Ike for advice on these issues.
Action: Peter, Ike
3. Financial
Review
Jim reported that Cathy has prepared a draft of the year-end financial statements. Jim noted that our finances are on track.
4. AGM Planning
a. Location
The
Annual General Meeting will be held on Sunday, November 26, 2006, at 2:00 pm at
the Sport Nova Scotia building, second floor.
b. Organizer / Caterer
Matt has inquired about The Old Port hosting the Banquet. Snack foods and a soft drink ticket will be paid for by BNS. People may order additional food and drinks from the menu. A cash bar will be provided. The Old Port is located on the corner of Akerley Blvd. and Windmill Rd. in Burnside Industrial Park. The Board requests that Matt book the venue from 6 to 9 pm, November 26. Suzanne will work on the program content.
Action: Matt, Suzanne
c. Notice Deadline
Suzanne will contact Ike with the schedule for the AGM and BNS Banquet information. Ike will send out an information notice to all BNS members at least one month before the scheduled events.
Action: Suzanne, Ike
d. Committee Reports
Jim noted that sector reports are due by October 31, 2006.
Action:
Board
5. BNS Board Recruiting
Jim noted the positions open for recruitment on the Board. They are:
President
Registrar
VP Road
VP MTB
VP BMX
Touring and Transportation
Marketing
Committee positions within the Road, MTB and BMX sectors.
The Board discussed various people who may be interested in these positions and these people will be contacted. In addition, a notice will be posted on the BNS website advertising the openings on the Board for anyone that may be interested.
Action: Board
6. Other Business
a. Team Brodie
A notice of the new Team Brodie/SixSixOne Atlantic development team for 2007 has been posted on the BNS website. Jim will also email Andrew Parsons about this opportunity that might be of interest to members of their Club.
Action: Jim
b. Cyclocross Provincials
Andrew Parsons has expressed interest in being a commissaire at the Provincial Cyclocross race as he is interested in holding Cyclocross races in the future and would like to learn more about it. BNS will pay his commissaire fee for the provincial race.
Next Board Meeting:
The next meeting will be held on November 15, 2006 at 7 pm.
Submitted by:
Suzanne Lamb, Secretary