Tuesday, April
17, 2007
Present: Simon Myatt, Jim Trussler, Cathy Dunbar, Suzanne Lamb, Bob White, Peter Mushkat, Ike Whitehead (for part of meeting)
1. Approval of Agenda
Bob requested that discussion of the upcoming Cycling Summit be added to the agenda.
Jim made a motion to approve the agenda as amended. Bob seconded. Passed.
2. Approval of the March 20,
2007 Meeting Minutes
Bob made a motion to approve the March 20, 2007 meeting minutes. Jim seconded. Passed.
3. Review of Goals
Simon discussed the need for board members to review our goals and choose the parts they could each "champion". The notes from the strategic planning sessions were circulated.
4. Goals:
Goal #1 - Advocacy for Physical Infrastructure
Cycling
Bob discussed the upcoming Cycling Summit, to be held in
Goal #2 - Grassroots Development
Simon asked the Board whether BNS had a kit for presentations to sport fairs, trade shows, schools, etc. No one on the Board was aware of very much BNS presentation equipment or materials. A BNS banner, with the new logo, was made up in the last two years and should be around. There are also BNS stickers and brochures available. Simon would like to see a kit assembled for these events, perhaps including something like an interactive slideshow.
Simon and Ike have discussed group insurance coverage for the kids races this season. Ike has agreed to make the arrangements.
Action: Ike
Goal #3 - Competitive
Outlets
Simon circulated copies of the race series poster that has been prepared for the 2007 race season. It is a very attractive poster, and includes the road calendar, the MTB calendar and and club series. As well, CanBike and Sprockids posters will be prepared.
Road Commissaire Course Announcement - Peter
Louise Lalonde has advised that she would be available to teach a road commissaire course on either the weekend of April 27-29 or June 10-14. BNS is in serious need of road commissaires, but at the present time there haven’t been enough people interested in taking the commissaire’s course. Ike will be asked to send a mass email to all BNS members, publicizing the course and looking for people interested in becoming commissaires. Simon suggested that getting the information out to the club websites may generate interest. If there is enough interest in the course, Peter will make arrangements with Louise to teach it. (Also, see further discussion on the commissaire course below.)
Actions: Ike, Peter
Race Calendar
The race calendar is complete and posted on the website. The race calendar is also shown on the race series poster, circulated at the meeting.
Registration Numbers
Membership levels were not available as Eric was unable to attend the Board meeting.
Road - Commissaire Fee and Road Organizers Guide Update
Cathy and Peter reported that there are not enough commissaires for
three of the races -
Commissaire’s fees have been revised for 2007. The Road Committee and the Board have approved the new fees.
It was noted that some items in the BNS policy books, such as the Road Organizer’s Guide, need to be updated. Ike will be asked to maintain all BNS documents and make sure that any new guidelines are updated in the appropriate policy books.
Action: Ike
Simon would like to request on the BNS forum that Clubs put their ride schedules on the BNS website. Simon and Ryan have developed a BNS website link for all racing and touring clubs.
5. Other Business
Summer Staff Hiring
and Job Description
The job description for the BNS summer staff position was circulated. The Board agreed that it should be reviewed and improved. The Board feels this position should also act as an outreach person for BNS and that this duty should be added to the position’s job description. Ike suggested that a selection committee should be formed to review the applications and select the successful candidate. Ike will also confirm when funding for the summer student position is in place.
Action: Ike
Funding
Ike was present for the last part of the meeting and provided an update on TSP funding and Sport/Recreation funding. He noted that there hasn’t been any news or changes to the Sport/Recreation funding. There have been changes to the TSP funding. The application deadline for new TSP funding is now April 30th, instead of the fall, and that a budget and yearly plan need to be included in the funding application.
6. Treasurer’s Report
The financial report was circulated. Cathy also noted that the TSP grants have changed. She would like to see the BNS Board take more ownership on how the grants are spent. A Canada Games committee could be formed to help out, for instance.
7. Reflection
Due to the fact that many Board members were missing, discussion on a number of items was deferred. Simon will send the next meeting’s agenda out in advance as a reminder of Board meetings.
Action: Simon
8. Next Board Meeting:
The next meeting will be held on Tuesday, May 15, 2007 at 7:00 pm.
Submitted by: Suzanne Lamb, Secretary